Sr. Executive Administrative Assistant

100% Remote 

We are seeking a growth and improvement-minded Administrative Assistant to help drive our Global Oncology Marketing operating priorities. The successful candidate will be customer-focused and responsible for core administrative duties requiring analytical thinking, independent judgment, and proactive problem-solving. This fast-paced role demands the ability to adjust smoothly to changing priorities, manage relationships effectively, and maintain strict confidentiality. Working with minimal supervision, you will play a critical role in supporting executive leaders, facilitating global communication, and keeping department operations running efficiently.

Responsibilities

• Coordinate and perform general administrative and clerical duties for designated Executive members with minimal supervision.
• Manage complex executive calendars, prioritizing meetings, appointments, and scheduling across multiple time zones.
• Schedule and coordinate complex domestic and international travel, including detailed itineraries, flight logistics, and Visa/Passport applications.
• Prepare, process, and reconcile expense reports, disbursement vouchers, and payment requests in SAP/Concur or related systems.
• Support department procurement needs, including creation and tracking of purchase orders, vendor setups, and invoice processing.
• Monitor executive email and correspondence to track current issues, respond appropriately, and prompt leadership on required document reviews.
• Coordinate agendas, materials, and membership rosters for assigned committees and special leadership meetings.
• Plan, coordinate, and execute special departmental projects, meetings, and events.
• Interface professionally with internal and external global stakeholders, providing seamless communication across the enterprise.
• Provide backup support for other administrative assistants as needed while upholding a strict level of confidentiality.

Education

• Minimum Requirement: High School Diploma or equivalent.

Experience

Required Experience & Skills:

• Minimum of 3 years of Administrative Assistant experience.
• Proven experience directly supporting Executive Team Members.
• Demonstrated track record of scheduling and coordinating complex, multi-leg domestic and international travel.
• Hands-on experience processing Visa/Passport applications.
• Experience with SAP, Concur, or related enterprise systems for processing expense reports, purchase orders, payment requests, vendor forms, and running financial reports.
• Demonstrated event planning and coordination experience.
• Advanced proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) and operation of peripheral office equipment.
• Exceptional analytical thinking, proactive problem-solving, and time-management skills to handle simultaneous assignments.
• High degree of professionalism, sound judgment, and outstanding written/verbal communication skills to interact with enterprise executives.
• Demonstrated history of handling sensitive information in a strictly confidential environment.

Additional Information

• Job Title: Administrative Assistant – Global Oncology Marketing
• Department: Global Oncology Marketing / Executive Support
• Work Style: High-volume executive support requiring agility, relationship management, and independent execution.