Sr. Administrative Assistant

Summary
Our Washington, D.C. office is seeking two temporary Administrative Assistants to provide essential support starting at the end of February. These contingent workers will join a collaborative environment, working alongside two permanent administrative professionals who will provide initial training. The primary goal of these roles is to manage daily operational tasks, allowing the permanent staff to focus on higher-level stretch responsibilities while we actively recruit for permanent backfills. This is a high-impact opportunity to support a team of 7–10 people in a fast-paced office setting.

Responsibilities

• Support 4–5 senior team members each with comprehensive scheduling and calendar management.
• Assemble and submit detailed expense reports for multiple team members to ensure timely reimbursement.
• Coordinate and book complex domestic and international travel arrangements.
• Create and manage purchase orders while overseeing office supplies and inventory management.
• Manage site access by registering visitors to the D.C. office and providing professional reception support.
• Facilitate onsite meetings by organizing logistics, such as catering and room setup.
• Maintain office functionality by restocking printers and refrigerators regularly.
• Provide basic IT troubleshooting for the office, as there is no dedicated onsite IT support.

Education

• Minimum Requirement: High School Diploma or equivalent.

Experience

• Professional Background: Minimum of 10 years of administrative experience, including prior experience supporting at least 3 executives.
• Industry Knowledge: Previous experience within the Pharmaceutical or Healthcare industries is required.
• Software Proficiency: Must be proficient in Microsoft Office and Concur.
• Systems Experience: Hands-on experience with SAP, Workday, Ariba, or Comet is required.

Additional Information

• Location: This is an onsite position based in Washington, D.C..
• Duration: This is a temporary/contingent role