HR Administrator/Project Coordinator

NOTE - 

• This is a PART TIME position working 24 hours a week, Tuesday-Thursday
• Candidate can report to Rahway, NJ or Upper Gwynedd, PA site
• 1-year temporary assignment through AgileOne

The Project Manager-HR for Global Diversity & Inclusion Center of Excellence (GD&I COE) supports and facilitates the administration of strategies for the spending and expensing of the centralized Employee Business Resource Group (EBRG) funding model as well as the GD&I COE budget.
This role will work closely with the GD&I COE team and involved program stakeholders (e.g. EBRG Global Leads, EBRG Finance Points, EBRG Virtual Card holders, EBRG Infrastructure & Systems Strategy Council including Finance and Procurement Subject Matter Experts, external vendors) to coordinate, plan and manage key activities.

Qualifications:

Education: High School

Experience:

• Experienced program administrator/project manager with knowledge of procurement and financial processes
• Prior experience /demonstrated success working with program coordination and project management

Skills:

• Strong analytical skills and demonstrated ability to analyze and interpret data, and data entry.
• Experience with mobile apps.
• Strong written and verbal communication skills
• Laser-focused attention to detail and follow-up
• Strong organizational skills
• Proficient with Microsoft Suite/Tools (Word, Excel, Teams, SharePoint)
• High level of learning, change, and comprehension agility
• Demonstrated initiative and high level of responsiveness
• Strong interpersonal skills including relationship building
• Demonstrated ability to work in teams and collaborate / partner with others from across the business.

Responsibilities:

• Planning, scheduling, and tracking of spending through monthly expense reconciliation;
• Contribute to the implementation of EBRG centralized funding model including virtual card requests and expense reconciliation (tracking, receipt collection, and submission)
• Coordinate communications through emails and online presentations at periodic team meetings
• Oversee end-to-end Procurement and Financial processes (including the creation of Purchase Orders and change orders, closing of Purchase Orders, initiating check requests, approval of invoices, adding new vendors to system, and requesting changes to existing vendors)
• Address questions pertaining to Procurement processes with GD&I COE team members or EBRG customers and suppliers
• Detail oriented reviews of data. Must be analytic, quick thinker, self-starter, able to work in fast paced environment.