Document Control Administrator

We are seeking a detail-oriented, organized, and proactive Document Control Specialist to join our team. In this role, you will be instrumental in managing our physical and digital document filing and archival systems, ensuring high standards of data entry, and supporting supplier transparency initiatives. Ideal for someone with exceptional computer skills and a passion for organization, this position offers the opportunity to collaborate across departments, streamline document workflows, and quickly master new software platforms to support overall team operations.

Responsibilities

• Document Management & Archiving: Organize, file, and systematically archive both physical and digital documents while establishing clear naming conventions and categorization for rapid retrieval.
• Auditing & Compliance: Conduct regular audits of documents and files to guarantee accuracy, completeness, and alignment with company standards.
• Data Entry & Supplier Transparency: Accurately enter and update data across systems, maintaining meticulous records of supplier information, communications, and transparency metrics.
• Advanced Office & Spreadsheet Operations: Utilize Microsoft Word to format and edit complex documents, and leverage Microsoft Excel for data manipulation (including formulas, pivot tables, and data visualization like charts and graphs).
• Software Adoption & Learning: Demonstrate a proactive approach to learning new software programs quickly and efficiently, particularly document approval platforms and specialized internal applications.
• Cross-Functional Collaboration: Partner effectively with colleagues across various departments to facilitate smooth daily operations, support special projects, and resolve administrative issues.
• Meeting & Team Support: Participate actively in team meetings, contributing constructive insights, feedback, and process improvements.

Education

• Minimum Requirement: High School Diploma or equivalent.
• Preferred: Associate or Bachelor’s degree.

Experience

• Minimum Requirement: Proven professional experience in document management and data entry.
• Technical Skills: Strong proficiency in Microsoft Word and Excel; ability to learn new software applications quickly.
• Preferred Experience: Previous administrative experience or a background in Quality Assurance (QA).

Additional Information

• Assignment Details: This is a 6-month contract assignment.
• Work Schedule: 100% on-site role with a mandatory start time of 8:00 AM CST.
• Physical Requirements: Ability to safely lift 15–20 lbs on a regular basis, alongside the capacity to sit and stand for long hours.