Clinical Trials Payment Coordinator/Site payment coordinator

Actual title: Clinical Trials Payment Coordinator/Site payment coordinator

Education:
• Minimum High school diploma with 1-3 years of clinical trial site payment experience.
• BS/BA or Master's degree with with 0-3 years of clinical trial site payment experience is preferred.

Requirements:
• 1-3 years of experience
• Proven experience and proficiency in configuring payment templates and loading information into payment systems
• Understanding of Excel for data manipulation and analysis
• Proficiency in using Teams or similar collaboration platforms for communication and project management
• In-depth knowledge of clinical site payments and related regulations
• Ability to verify and validate payment information with a high level of accuracy
• Experience in supporting payment activities for both US and international sites
• Ability to work within and navigate multiple payment systems efficiently
• Capacity to manage and prioritize tasks in a fast-paced environment
• Experience in processing, tracking, and approving invoices for site payments
• Strong problem-solving skills and ability to resolve payment-related issues
• Excellent communication skills, both written and verbal, for effective stakeholder interaction
• Proven organizational skills in managing payment data and processes.

Nice to have:
• Experience with Suvoda/Greenphire’s eClinical GPS software system a plus.

Personality:
• Strong interpersonal and communication skills
• Eagerness to learn and the ability to work cross functionally.
• Detail oriented.
• Adaptive and flexible.
• Trustworthy

Note:
• 100% Remote role.
• East coast candidates preferred.
• Minimum of six months with an opportunity to extend for an additional six months.

Summary:
Manages end-to-end clinical site payments - configuring templates, setting up vendors/sites, loading data across systems, and processing/approving invoices. Ensures accuracy and compliance through Excel-driven reconciliation and QA, resolves discrepancies, and collaborates via Teams to meet deadlines.

Responsibilities:
• Support payment system migration and clinical payment approval backlog
• Configure payment templates for site budgets
• Load information into various payment systems
• Set up vendor/site information in payment systems
• Review and perform quality data checks on historical payments
• Review payment configuration information
• Perform data entry as required
• Verify activities and support documentation and provide approvals
• Experience utilizing Excel for data management and analysis
• Experience with Microsoft Teams for communication and collaboration
• Apply knowledge of clinical site payments to ensure accuracy and compliance
• Verify payment and financial information
• Provide support for both US and rest of the world payment-related activities
• Work within multiple payment systems to ensure accurate and efficient processing
• Follow detailed instructions to ensure compliance with payment processes and regulations
• Operate in a fast-paced environment, managing multiple tasks and deadlines
• Process, track, and approve invoices for site payments
• Reconcile data to ensure accuracy and consistency
• Resolve issues related to payment processing and data discrepancies
• Demonstrate strong communication skills in interactions with internal and external stakeholders
• Maintain a high level of organization in managing payment-related data and processes