Administrative Assistant

Supporting 1 AVP and 20 Managers - Hyrbid position Tues-Thurs in office. 10 minute walk possible a few days week to another Merck building.

6-month assignment through AgileOne

Qualifications:

• Proven experience as an administrative assistant or in other senior secretarial position

• Experience with travel, calendar, and expense management

• Full comprehension of office management systems and procedures

• Excellent knowledge of MS Office including MS TEAMs and SharePoint

• Exemplary planning and time management skills

• Up-to-date with advancements in office technology and applications

• Ability to multitask and prioritize daily workload

• High School degree required; some higher education or additional qualifications such as administrative or planning certifications, would be considered an advantage

Responsibilities:

• Ability to support/manage Outlook calendars rescheduling calendar conflicts and schedule meetings, securing conference rooms and visitor offices as needed.

• Ability to coordinate a variety of projects and perform multiple tasks

• Overseeing and processing conferences and team events booking.

• Assist with onboarding new Employees, Contractors and Summer Interns (process new computer requests, move requests, etc.)

• Prioritize workload and be able to multitask to work efficiently with little supervision

• Schedules complex, multi-leg and international travel

• Experience processing VISA and passport applications

• Support the use of team sites.

• Support purchase order submission (catalog and non-catalog orders)

• Complete work assignments using independent judgment

• Provides effective communication with all levels •

Maintain a level of confidentiality

• Extraordinary attention to detail willing to work as a team player