Administrative Assistant - III

The Administrative Assistant III provides high-level administrative support to directors and executive leadership, ensuring efficient day-to-day operations and enabling leadership to focus on strategic priorities. This role requires a proactive and organized professional who can anticipate needs, manage competing priorities, and handle confidential information with discretion. The position supports scheduling, travel coordination, documentation, and special projects while serving as a key point of contact for internal teams and external stakeholders.

Responsibilities:

• Serve as the primary point of contact between directors/executives and internal or external stakeholders.
• Manage complex calendars, schedule meetings and appointments, and provide timely reminders.
• Coordinate domestic and international travel arrangements.
• Handle incoming requests and queries, ensuring appropriate follow-up and resolution.
• Prepare reports, presentations, meeting materials, and executive briefs.
• Process purchase orders and expense reports using company systems.
• Prepare visa applications and support travel documentation requirements.
• Maintain organized documentation and filing systems.
• Monitor office supplies and identify cost-effective vendors or purchasing options.
• Support special projects and administrative initiatives as assigned.

Education:

Minimum: High school diploma or equivalent.

Experience:

• 5–7 years of experience in an administrative assistant or similar support role.
• Proven experience supporting senior leadership or executive teams.
• Strong knowledge of office management systems and procedures.
• Advanced proficiency in Microsoft Office Suite.
• Experience using Concur for expense reporting.
• Experience with purchase order systems such as SAP.
• Excellent verbal and written communication skills with strong attention to detail.
• Strong organizational, planning, and time management skills with the ability to multitask and prioritize effectively.

Additional Information:

• Candidates must be local to Rahway, NJ 
• Candidate experience should fall within the 5–7 year range
• Must demonstrate professionalism, discretion, and the ability to handle confidential information.
• Strong interpersonal skills required to work with executives, internal teams, and external partners.